Business Print Audit
Most UK businesses drastically under estimate their total cost of ownership when it comes to document production. SynergyPlus frequently visit clients with large arrays of devices from different manufacturers, each with different print costs associated with them.
The Importance of Efficient Print Solutions
Reprographics is the third highest cost in most companies (Gartner).
10% to 15% of company revenue is spent on reprographics (numerous analysts).
14,000 businesses in Europe were sampled: few we able to calculate their repro spend.
This situation has arisen because a structured procurement of these services is rarely in place:
Photocopiers are centrally funded through facilities.
Desktop printers and scanners are funded by IT.
But high-volume print production is funded through facilities.
Many organisations are forced to hold a large stock of toners and other consumables for their range of equipment each of which takes up valuable office real estate and involves hours spent administering different contracts, invoices and suppliers.
Many organisations do not have visibility on the various volumes of print and copy their business produces on a daily / monthly / yearly basis. With no consolidated insight into output volumes a business cannot make informed decisions regarding predicted annual spend and more importantly cannot pro-actively seek to improve any in-efficiencies that may exist within their document production solution.
Print Solutions from SynergyPlus
SynergyPlus Print assist clients - both new and existing - to examine current printing, copying and distribution levels. Utilising a consultative approach we assist the business in finding efficiencies though analysis of current output and toner spend.
By working together we can highlight key areas for improvement which determine those all important cost savings to the business. By developing a robust ‘integrated’ document systems strategy, encompassing the business' existing estate, we are also able to identify key areas where increased staff productivity can be an important consideration.
The jointly agreed print strategy will allow all relevant software utilities, support procedures and supplies processes to be considered to achieve the project objectives which in essence are:
- Significant cost reductions from 15% to 40% off current Total Cost of Ownership.
- Improved business efficiency for administration, support and management functions.
- Increased user productivity and effectiveness.
- Better environmental working practices.